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safety resources

Safety and Emergency Resources

Safety is our top priority. Girl Scout volunteers should follow GSHPA safety guidelines to ensure girl's safety, as well as their own safety, during Girl Scout activities. If at any point you are unsure if an activity is safe or approved by GSHPA, please contact your Membership Associate for assistance. 

Girl Health History and General Participation Form - At any Girl Scout function, you must have a completed, up-to-date Health History and General Participation form with you for every girl attending. 

Safety Activity Checkpoints - When preparing for an activity with girls, always begin with the Safety Activity Checkpoints. Use this go-to document to search by activity and find out how to prepare yourself and girls, what to bring, and how to ensure girl's safety throughout the activity.

General Activity Permission Slip - Best practice for any Girl Scout field trip is to ask parents/guardians to fill out a General Activity Permission Slip. The troop leader/volunteer should keep these on file until after the trip. For international trips, both parent/guardians (if applicable) written consent is recommended. 

Emergency Procedures Poster - If possible, hang this poster up in your meeting place to remind yourself and girls about emergency procedures. If you cannot hang it up, keep a copy handy whenever you have a Girl Scout meeting, trip, or activity. 

Emergency Procedures Checklist - For use in all locations on and off GSHPA properties. This checklist is meant to cover all emergencies regardless of a specific location. These guidelines are meant to assist in the proper response to any emergency. 

Incident Report Form - An incident report form should be filled out as soon as possible after an incident occurs at a Girl Scout function. Incident reports should be completed by the volunteer, staff or health professional who is at the incident site and submitted to your Membership Associate, Membership Coordinator, or Regional Director.

Additional Insurance - All registered Girl Scout members are covered under Girl Scout Activity Accident Insurance. However, if you are taking a trip with non-members (siblings, non-registered parents, etc.), you may choose to purchase additional insurance to cover them for the duration of the activity. Trips that are three overnights or more and international trips are not covered under automatic accident insurance. Additional Insurance must be purchased for girls and volunteers for these instances. 

First Aid/CPR Requirements for Volunteers - The Safety Activity Checkpoints always tell you when a first-aider needs to be present. Since activities can take place in a variety of locations, the presence of a first-aider and the qualifications they need to have are based on the remoteness of the activity. Additionally, for any overnight trip (includes stays at GSHPA camp properties) a first-aider must be present at all times during the trip/activity. A first-aider is an adult volunteer who has taken Girl Scout-approved first-aid and CPR training that includes specific instructions for child CPR. The following healthcare providers may also serve as first-aiders: physician; physician’s assistant; nurse practitioner; registered nurse; licensed practical nurse; paramedic; military medic; and emergency medical technician. See Volunteer Essentials for more details. 

Reporting Abuse - Registered, background checked volunteers are considered Mandated Reporters by the state of Pennsylvania. Any form of abuse - sexual, physical, emotional, or verbal - whether it happens at a Girl Scout activity or is disclosed to you by a child or another adult, must be reported immediately to Childline at 1-800-932-0313 or via their online portal at www.compass.state.pa.us/CWIS

 

Online Safety

There are many great educational and social opportunities for girls to explore online, but it's important that girls understand the risks of being online before logging on. Before going online, ask girls to read and sign the Girl Scout Internet Safety Pledge. 

Girl Scout Internet Safety Pledge

In addition, social media is an easy and convenient way for volunteers, parents, and even girls to connect, but should also be used with caution. On group websites, publish girls' first names only and never divulge their contact information or location. 

Safety at Camp

When planning a camping trip with your troop, in addition to reviewing the Safety Activity Checkpoints and Emergency Procedures, an important step to prepare is watching our emergency procedures webinar. 

Volunteer-Led Camping: Emergency Procedures Webinar

Also, see Getting Girls Outdoors for instructional videos and best practices. 

 

Have questions about safety and emergency resources? Reach out to our Member Services team at 800-692-7816 or by email at MemberServices@gshpa.org