The Volunteer Recognition Committee
About the Committee
Purpose
GSHPA Board of Directors established the Council Volunteer Recognition Committee of Girl Scouts in the Heart of Pennsylvania to review and approve nominations for national and council awards.
Composition of Committee
Committee appointments are made for one-year terms by the President/Chair of Girl Scouts in the Heart of Pennsylvania and are approved by the Board of Directors. The maximum length of consecutive years of service for an individual member is six years, but an individual may be appointed again to the committee after an absence of at least one year. The panel is composed of a chairperson, committee members representing all parts of the council, and a staff advisor.
A quorum must be present to conduct business. A quorum consists of more than half of the voting members. The count of voting members may include absent committee members who have submitted (in advance) decisions on nominations. All committee members (except the staff advisor) are full voting members.
Ways of Work
The committee establishes a schedule of meetings in the fall and winter for the upcoming year. Nominations (and endorsements) are submitted to the committee, no later than January 15 each year. Copies of nominating packets are mailed to all committee members prior to a scheduled meeting in February, to allow time to review and reflect on the nominations.
Discussion of all nominations is open at committee meetings, but said discussion must remain confidential within the committee. Decisions are by a majority of those in attendance, providing that the quorum rule has been met.
A nominating packet consists of a completed application, plus the required number of endorsements. Email endorsements may be submitted with the packet by the principal nominator provided the email bears the return address of the endorser. When there is availability of online applications, they may be used. Information will be posted on the Web site.
A list of recommended nominations is submitted to the Board of Directors for approval in March. Following approval, letters are sent to the nominee and/or the nominator informing her/him of an award that will be made at the council recognition event. Information regarding the specific award is not shared with either the nominee or nominator. Photographs of recipients are requested at this time.
Annual Recognition Event
The committee will participate in the planning of the annual council recognition event(s). Detailed information about recognition event(s) will be publicized as available.
Questions and Comments
Please contact the Associate, Membership Services in your region at 800.692.7816.
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